SAP Business One’s Flexibility and Compliance with Japan’s Electronic Books Preservation Act

Understanding the Electronic Books Preservation Act

As its name suggest, Japan’s new Electronic Books Preservation Act¹ is a regulation promoting the transition from paper-based to electronic bookkeeping. Previously, enterprises were permitted to store printed documents in their original form.

However, starting January 1, 2024, the new Act mandates that all invoicing documents must be stored in a digital or electronic format.

As organizations prepare for this significant rule change taking effect in 2024, it becomes essential to assess their readiness. In addition to compliance with the law, digitizing accounting operations offers numerous other advantages. Automation improves efficiency, leading to time savings, reduced errors, and enhanced information sharing. To achieve these benefits and meet unique industry and company needs, it is crucial to have a system that can integrate and centralize information effectively. For such requirements, SAP Business One is a top-tier ERP solution.

SAP Business One and the Electronic Book Preservation Act

An important question regarding SAP Business One revolves around its compliance with the new electronic books preservation legislation. To address this, it's crucial to understand that the new law categorizes bookkeeping into three categories²:

1. electronic book preservation;
2. scanned preservation;
3. and electronic transactions.

To start, SAP Business One fully supports the first category: electronic book preservation. For category two, scanned preservation, SAP Business One requires integration with external solutions. As for electronic transactions, support is possible, but the level of support may vary based on each company's specific business processes. For more information either in general or about your business’s specific system and operations, please feel to contact us via this link.

Add-ons Provided by be one solutions

As mentioned earlier, be one solutions offers additional add-on features for SAP Business One to cater to specific business needs beyond the system's core functions. Here is a description of three of those add-on features:

be one WMS (Warehouse Management System)

The be one solutions WMS add-on integrates seamlessly with SAP Business One, optimizing all aspects of warehouse management. It addresses challenges such as high error rates, low perfect-order numbers, space constraints and ineffective warehouse flow, while also contributing to reduced staff turnover.

be one DMS (Dealer Management System)

be one DMS is an add-on for the SAP Business One system designed to tackle the major challenges faced by manufacturers and dealers. It addresses issues such as inefficient processes, lack of transparency, and inadequate reporting. When integrated with SAP Business One, be one DMS offers comprehensive insights into your business through the use of powerful BI tools and analysis-driven reporting. With this valuable information at your fingertips, you can make smarter decisions quickly and effectively.

be one Manufacturing

The powerful add-on called be one Manufacturing simplifies the manufacturing process. By optimizing operational procedures and streamlining workflows, this solution significantly reduces complexity. It also minimizes waste and is adaptable to a wide range of industries, even highly specialized ones.

Towards Digitization and Future Growth

With the rapid advancement of digitization in business processes and regulations, exemplified by Japan's Electronic Book Preservation Act and the Qualified Invoicing System, it's crucial to stay ahead of the curve. To capitalize on this trend, the most intelligent choice is to leverage an ERP solution that offers flexibility and peak efficiency tailored to your specific needs. This is precisely what be one solutions and SAP Business One provide.

As a trusted SAP Global Partner, be one solutions delivers top-notch services and business answers to companies of all sizes, both worldwide and in Japan. Our team excels in developing robust in-house system solutions to meet diverse client needs. Whether you require developers, consultants, or support teams, our client support system is backed by extensive global experience and success with SAP products. We are dedicated to excellence in every aspect of your business.

References

1. The official English names of this act is: ‘Act on Provisions concerning Preservation Methods for Books and Documents Related to National Tax Prepared by Means of Computers’
2. This link displays and describes the three categories of electronic bookkeeping in the Japanese language.