Blog Summary

Discover the flexibility and comprehensive capabilities of SAP Business One provided by be one solutions. This ERP solution streamlines operations for small and medium-sized businesses and affiliated subsidiaries worldwide. With seamless implementation, it excels in managing essential functions such as sales, finance, purchasing, inventory management, and manufacturing. Enjoy complete integration, real-time access to crucial information, customization options, and advanced analytics. The scalability of SAP Business One accommodates growth and industry-specific requirements, while additional add-ons like be one WMS, be one DMS, and be one Manufacturing enhance functionality. Prepare for digitization and future growth while complying with Japan's Electronic Books Preservation Act. Leverage the expertise of be one solutions, a trusted SAP Global Partner with a dedicated team delivering top-notch services and support to businesses worldwide.

The Advantages of SAP Business One

SAP Business One provided by be one solutions is a flexible and comprehensive ERP solution designed to streamline operations for small and medium-sized businesses and affiliated subsidiaries of large corporations worldwide. This system excels in managing essential business functions such as sales, finance, purchasing, inventory management, and manufacturing, and it stands out with a seamless implementation process that is both efficient and cost-effective.

The main strengths of SAP Business One are:

  • Complete integration of business management functions
  • Real-time access to crucial business information
  • Flexible customization
  • On-premises or cloud deployment
  • Advanced analytics

Another significant benefit of SAP Business One is its scalability, allowing organizations to accommodate growth and cater to industry-specific requirements. Additionally, a wide range of add-ons is available to address diverse business needs across various fields. By implementing SAP Business One, companies can optimize their business processes and streamline operations.

SAP Business One is recognized worldwide as one of the most impactful and popular ERP systems available. As described in our most recent blog post, a key factor for its global success is how the system is continually updated in accordance with country-specific changes in rules and laws, such as SAP Business One’s support for Japan’s new invoicing system. Since compliance with Japan’s Electronic Books Preservation Act becomes mandatory next year, in 2024, this blog post will explore the details of that act.

Understanding the Electronic Books Preservation Act

As its name suggest, Japan’s new Electronic Books Preservation Act¹ is a regulation promoting the transition from paper-based to electronic bookkeeping. Previously, enterprises were permitted to store printed documents in their original form.

However, starting January 1, 2024, the new Act mandates that all invoicing documents must be stored in a digital or electronic format.

As organizations prepare for this significant rule change taking effect in 2024, it becomes essential to assess their readiness. In addition to compliance with the law, digitizing accounting operations offers numerous other advantages. Automation improves efficiency, leading to time savings, reduced errors, and enhanced information sharing. To achieve these benefits and meet unique industry and company needs, it is crucial to have a system that can integrate and centralize information effectively. For such requirements, SAP Business One is a top-tier ERP solution.

SAP Business One and the Electronic Book Preservation Act

An important question regarding SAP Business One revolves around its compliance with the new electronic books preservation legislation. To address this, it's crucial to understand that the new law categorizes bookkeeping into three categories²:

  1. electronic book preservation;
  2. scanned preservation;
  3. and electronic transactions.

To start, SAP Business One fully supports the first category: electronic book preservation. For category two, scanned preservation, SAP Business One requires integration with external solutions. As for electronic transactions, support is possible, but the level of support may vary based on each company's specific business processes. For more information either in general or about your business’s specific system and operations, please feel to contact us via this link.

Add-ons Provided by be one solutions

As mentioned earlier, be one solutions offers additional add-on features for SAP Business One to cater to specific business needs beyond the system's core functions. Here is a description of three of those add-on features:

be one WMS (Warehouse Management System)

The be one solutions WMS add-on integrates seamlessly with SAP Business One, optimizing all aspects of warehouse management. It addresses challenges such as high error rates, low perfect-order numbers, space constraints and ineffective warehouse flow, while also contributing to reduced staff turnover.

be one DMS (Dealer Management System)

be one DMS is an add-on for the SAP Business One system designed to tackle the major challenges faced by manufacturers and dealers. It addresses issues such as inefficient processes, lack of transparency, and inadequate reporting. When integrated with SAP Business One, be one DMS offers comprehensive insights into your business through the use of powerful BI tools and analysis-driven reporting. With this valuable information at your fingertips, you can make smarter decisions quickly and effectively.

be one Manufacturing

The powerful add-on called be one Manufacturing simplifies the manufacturing process. By optimizing operational procedures and streamlining workflows, this solution significantly reduces complexity. It also minimizes waste and is adaptable to a wide range of industries, even highly specialized ones.

Get started with us SAP implementation Partner

If you have questions or are interested in how be one solutions can help you or your business, please feel free to contact us here.




    Towards Digitization and Future Growth

    With the rapid advancement of digitization in business processes and regulations, exemplified by Japan's Electronic Book Preservation Act and the Qualified Invoicing System, it's crucial to stay ahead of the curve. To capitalize on this trend, the most intelligent choice is to leverage an ERP solution that offers flexibility and peak efficiency tailored to your specific needs. This is precisely what be one solutions and SAP Business One provide.

    As a trusted SAP Global Partner, be one solutions delivers top-notch services and business answers to companies of all sizes, both worldwide and in Japan. Our team excels in developing robust in-house system solutions to meet diverse client needs. Whether you require developers, consultants, or support teams, our client support system is backed by extensive global experience and success with SAP products. We are dedicated to excellence in every aspect of your business.


    1. The official English names of this act is: ‘Act on Provisions concerning Preservation Methods for Books and Documents Related to National Tax Prepared by Means of Computers’
    2. This link displays and describes the three categories of electronic bookkeeping in the Japanese language.

    Contact be one solutions' expert

    Gen Okazaki be one solutions Country Manager Japan

    Gen Okazaki
    Country Manager Japan