Be one solutions

Still manually entering invoices and / or orders into your ERP system?

In today's technologically advanced world, it seems out of order that some businesses are still having to input paper or PDF soft copy invoices and customer purchase orders into their ERP manually.  Not only is this manual processing prone to errors but it is also costly and inefficient.

Businesses now have the capability to save on costs, prevent errors and save precious time by using automation powered by top-notch Artificial Intelligence technology in your ERP system.

The time for digital transformation with digitalization and automation has come.

Our tailored solutions, smart INVOICE and smart ORDER work using the latest, state-of-the-art Insiders Technologies\' document analysis technology, which recognizes the relevant data in PDFs or in scanned documents images and converts it into structured XML.

The process, including our integration add-on, is as simple as when a customer sends an order via email, fax or hard copy, or when a provider sends an invoice, it will automatically be picked up by our OCR and processed into your ERP.

If some of the data or fields are not recognized by the Artificial Intelligence, an employee is notified to manually to match the missing information received in the document. Through this process, the AI will constantly adapt and learn from the different input made by the users.

Our integration solution will seamlessly pickup data in XML and import it to SAP Business One as a sales order, or a supplier invoice, and at the same time a user is informed of the new imported document.

be one solutions' OCR: A COST AND TIME EFFECTIVE SOLUTION

COST EFFECTIVE

 

    • Boost your productivity by saving your team time

 

    • Smart invoice & smart order will automatically recognize, validate, and integrate the data from various sources such as soft copies, pdf, jpg, etc. into your ERP solution. 

 

TIME EFFECTIVE

 

  • Reallocate your team\'s time on more meaningful tasks 

 

  • Our Artificial Intelligence based OCR enables automation and self-learning capabilities. 

 

Be one solutions

This example does not take in consideration your employees\' salaries, which will be consequently reduced / reallocated on this type of tasks.

be one solutions OPTICAL CHARACTER RECOGNITION' KEY FEATURES

    • Identify of document\'s recipient and sender
    • Extract header & footer data along with line items/position data
    • Automatic correlation of the invoice data with order and / or delivery data

 

    • Automated processing of various documents without individual configuration and / or user interference
    • Learning mechanisms for learning structures and extraction strategies

 

    • Compliance checks and VAT rates 
    • Recognition of documents in all relevant languages

 

    • Efficient use of existing master data
    • Mathematical and logical examinations
    • Automated and manual verification of recognized data

 

    • Process of documents forms and free-form document
    • Identify handwritten notes and annotations 

 

    • Adaptive and configurable GUI for verification
    • Web Verifier enables decentralized verification

 

    • Automatic load distribution 
    • Monitoring via graphical interfaces
    • Automated notification of system deviations

 

Be one solutions

WHY SHOULD I CHOOSE be one solutions' OPTICAL CHARACTER RECOGNITION?

Be one solutions

 

be one solutions is one of the biggest global SAP partners, specializing in successful worldwide blueprints, implementation and support. Our services come with a wide experience in implementing our own solutions, as well as a great variety of others which are available on the market. We are best equipped to help you store and manage your data efficiently.

MORE ABOUT SAP BUSINESS ONE®

Our other SAP Business One add-ons